Welcome to Adams + Oliver, we are committed to safeguarding the privacy and personal data of our clients, candidates, and users of our services, and are dedicated to providing you with a secure and transparent experience. This Privacy Policy outlines how we collect, use, disclose, and protect your information in compliance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. and other relevant data protection laws.
Your privacy is of paramount importance to us, and we strive to maintain the highest standards in handling your personal data. This policy will explain:
By engaging with our services, you consent to the practices described in this policy. We encourage you to read this document thoroughly to understand our approach to protecting your personal data. Our Information Security Manager and Data Protection Officer is responsible for ensuring compliance with relevant data protection legislation and with this policy.
Any questions about the operation of this policy or any concerns that the policy has not been followed should be referred in the first instance to compliance@adamsandoliver.com
For the purpose of applicable privacy legislation, the data controller is:
Adams + Oliver Limited of Centurion House, London Road, Staines Upon Thames, Middlesex TW18 4AX.
Our company registration number is 04525279.
Last updated 14/06/2024
Adams + Oliver is a recruitment business that provides job-finding services to its clients and associates. The Company must process personal data (including sensitive personal data) so that it can provide these services. In doing so, the Company acts as a data controller.
To provide our services effectively, we may collect the following personally identifiable Information:
We only collect personal information from you through our website contact form, by telephone with one of our experts, or if you email us your details directly. We will only use any personal information you send or share with us for the purposes of dealing with your enquiries, requests or for job finding purposes or sharing news or opportunities.
Adams + Oliver generally only collects sensitive information if you are placed in a role. Under these circumstances we may ask you to provide information for the following purposes:
We may also occasionally request additional information about you for Diversity, Equity, and Inclusion purposes, however, you are not obligated to provide this information to us, and should you do so, this information is completely confidential and anonymous.
Any sensitive data under GDPR is subject to stricter processing conditions and requires explicit consent from you for most processing activities unless specific legal bases apply.
Adams + Oliver provides secure methods of transfer for all personal data, especially sensitive information and any data provided is retained securely and subject to restricted access control.
If you are asked for personal information, you are sharing that information with Adams + Oliver alone unless stated otherwise.
Unless you are applying for a role overseas in a specific country, Adams + Oliver will not transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. The EEA comprises the EU member states plus Norway, Iceland, and Liechtenstein.
As part of our job finding purposes, we may need to disclose your details to the following:
Under certain circumstances we may also be required to disclose some of your personal information to the entities listed below:
Personal data submitted to Adams + Oliver is collected, processed, retained, and destroyed in accordance with the General Data Protection Act.
Our main use of your personal information is to seek employment or engagement for you. We will use the information you provide initially and subsequently to create and/or update our database. The database and the information it contains will be used by Adams + Oliver and/or its clients for the purpose of assessing your suitability, qualifications, and skills, not only for current open vacancies but for future vacancies which we feel may be of interest to you.
We may also use the information to contact you by email, telephone, SMS, or other forms of communication, about other vacancies or updating the information held.
Under GDPR Article 6 (1) (f) - we have the Legitimate interest to approach you directly regarding relevant roles. We only do this under the following circumstances:
Under any of these circumstances we will not retain any of your data following contact unless you subsequently consent that we may do so.
As part of our job finding activities, we will always request your explicit, written consent to represent you before sharing your details with any of our clients.
Following this consent, we may disclose your details to the entities listed below:
Adams + Oliver will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.
The Conduct of Employment Agencies and Employment Businesses Regulations 2003 require us to keep work-seeker records for at least one year from;
We must also keep your payroll records for as long as is legally required by HMRC and associated national minimum wage, social security, and tax legislation.
Where Adams + Oliver has obtained your consent to process your personal and sensitive personal data we will do so in line with our retention policy. Upon expiry of that period, we will seek further consent from you. Where consent is not granted, we will cease to process your personal and sensitive personal data.
Under the General Data Protection Regulations Act (GDPR) you have the following data protection rights as a data subject:
To exercise any of these data rights please contact our Information Security Manager /DPO at Compliance@adamsandoliver.com
There may be circumstances where Adams + Oliver will be required to process your data for legal or official reasons even if you have exercised your right to erasure. If this is the case, we will inform you. Where this is the case, we will restrict the data processes to only what is necessary for the purpose of meeting those specific requirements and will retain it only for as long as we are legally required to do so.
If you believe that any of your data that Adams + Oliver processes is incorrect or incomplete, we will take reasonable steps to check its accuracy and correct it where necessary.
At Adams + Oliver we prioritise the protection of our associates' data with the highest standards of security and compliance. We adhere strictly to the General Data Protection Regulation (GDPR) and the Data Protection Act 2018, ensuring that all personal information is handled responsibly and securely.
Our ISO 27001 certification demonstrates our commitment to maintaining robust data protection measures. We employ advanced encryption methods, Multi factor authentication and secure access controls to safeguard your digital data. Physical records, if any, are stored securely, accessible only to authorised personnel.
We collect only the essential information needed for recruitment purposes and obtain explicit consent from candidates for its use. Personal data is shared with potential employers only after obtaining the candidate's consent and is retained only as long as necessary or legally required.
Our team is regularly trained on data protection protocols, and we conduct frequent audits to ensure ongoing compliance and security. In the event of any data breach, we have a clear incident response plan to promptly address and mitigate any potential impact.
At Adams and Oliver, we are dedicated to maintaining the trust of our associates by ensuring their personal information is protected with the highest level of care and integrity.
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes and always display the latest version on our website.
If you wish to complain about this privacy notice or any of the procedures set out in it please contact us at Compliance@adamsandoliver.com or by writing to
Adams + Oliver, Centurion House, London Road, Staines-upon-Thames TW18 4AX.
Once we have received your correspondence we will acknowledge your request, and then respond in full within 30 days.
You have the right to raise concerns with the Information Commissioner’s Office on 0303 123 1113 or at any other relevant supervisory authority should your personal data be processed outside of the UK, or if you believe that your data protection rights have not been adhered to.
